How to Do a Journal Entry in Quickbooks Online – Learn the Process

When QuickBooks users enter accounting transactions improperly into an accounting system, they are required to make adjustments to the original transaction even after it has been recorded, which can be done easily with QuickBooks accounting software by simply creating a Journal entry. Users like you and me can easily create journal entries in QuickBooks Online. You may not know but the transactions from the account history are actually fed into Quickbooks as journal transactions. We’ll go over the complete process of creating a journal entry in QuickBooks Online in this post. You will learn easily how to do a journal entry in QuickBooks online. So stick till the end!

A QuickBooks journal entry contains two components in accounting terms: a debit entry and a credit entry. The Debit Column’s amount is usually equal to the Credit Column’s amount. The transactions in the register/account history are sent into QuickBooks Online as journal transactions. When you need to do the following in QuickBooks Online, use the Journal Entry feature.

  1. Transfer funds between your income and expenditure accounts.
  2. Money is transferred from an asset, liability, or equity account to a profit or loss account.
  3. If you need to make entries in the General Journal or the Ledger.

Quickbooks Online Journal Entry – Explained

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A general journal entry QuickBooks online is an accounting transaction that is immediately recorded in the general ledger of the organization. In QuickBooks, journal entries allow you to make changes to transaction post entries.

The procedure is straightforward, however, you can only make one entry per client at a time. You must publish separate posts if you wish to make modifications for several clients.

Vital Rules for Creating Quickbooks Online Journal 

Income Tax Provisions, Depreciation Entries, and Loan Interest Adjustments are the most common Journal Entries for QuickBooks. Journal Entries must meet specific criteria in order to be created. The following are the rules:

  1. Every entry must include one Accounts Receivable or Accounts Payable type account.
  2. On the second line of the journal entry, write Accounts Receivable or Accounts Payable.
  3. A client or vendor has required for Accounts Payable or Accounts Receivable entry.
  4. Journal Entries to Inventory or Payroll Accounts are not permitted.
  5. In a single Journal entry, QuickBooks Online does not allow multi-currency. As a result, each currency has its own Journal Entry.
  6. If you accidentally create an entry and then wish to correct it, you can do so by deleting and reversing the Journal Entry.
  7. If you are using QB Online Plus, you have to examine the additional column for the location and class.
  8. You must verify that the entry contains a line for either A/R or A/P, as well as the vendor or customer name, in order to reflect on the sales or expenditure tab.
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The Procedure for Creating a QuickBooks Journal Entry

First Step: Configure up to the Journal Entry Feature

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The first step in creating a journal entry in QuickBooks is to get to the journal entry feature. Clicking the plus icon, i.e. (+) in the top right of the file, will reveal a drop-down menu named “Create” with the option for “Journal Entry” visible. After selecting that option, a redirection will happen to the window where you will have to provide the necessary information.

Second Step: Draft Your Date and Journal Number

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QuickBooks online’s journal entry form is extremely basic. Once the form is displayed on the screen, you have to modify the journal date, since QuickBooks will automatically insert the current date in it. If you are recording an item from a different date, please sure to adjust the date before proceeding. After adjusting the date, you have to provide the journal number, or QuickBooks will enter the sequential number automatically.

Third Step: Enter the Necessary Data

  1. Accounts: The chart of accounts is actually on the accounts.
  2. Journal code: You have to enter the account’s Journal code. It is critical to enter a new journal code. You should keep in mind that you have to use the same Journal Code with the transaction for both the debit and credit accounts.
  3. Debits or Credits: You will have to search for the transactions in a recent transaction report, and it should be noticed that Debits is the first in line. Check to see if the debt has changed once you’ve saved the transaction.
  4. Description: To view the transaction information on the Reports, you have to input a description.
  5. After that, choose the client, employee, or vendor.

If the total of the debit column entries does not equal the total of the credit column entries, you can continue to fill out the distribution line until the total of both transactions is equal.

Fourth Step: Select the Option to Create a Recurring Journal Entry Schedule

journal entry in quickbooks online

  • Finally, finish the process by saving the transaction.

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How to Delete a Journal Entry in Quickbooks Online

  1. Choose Settings, and then Accounts chart.
  2. Locate the account for which you made the journal post. Then click on Account history.
  3. In the account register, look for the journal entry. In the Ref No. or Type column, the word “Journal” should appear. To enlarge the display, choose the journal entry.
  4. Choose Delete.
  5. To confirm, click Yes.
  6. This process is somewhat like Quickbooks Delete Deposit
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Bottom Line

Creating journal entries in QuickBooks online is not a difficult activity that QB customers cannot complete. You can easily make journal entries in QuickBooks Online without any difficulty with the steps mentioned in this post.

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